The Information Inventory – a Key to Knowing Where Your Information Assets Live

How Large is Your Information Inventory?

The growth of electronic information is sometimes referred to as “exponential” or “meteoric”. But it’s hard to understand just how big the universe of information has become. According to IDC, in 2011 there is predicted to be approximately 1800 exabytes of new information in a single year. How big is an exabyte? One exabyte of data is the equivalent of 50,000 years of DVD movies run continuously. So 1800 exabytes are the equivalent of 90 million years of DVD movies running continuously! This is the amount of all new content created in one year and doesn’t account for the information created and stored for many years prior or after.

All this new content is in various formats, systems, file types and those universes of data are also growing. We now transact business in totally different ways. I might execute a contract in email, modify it in a text message and breach it on a social networking site. There are LANS, WANS, SANS and a whole host of other computers full of records. Compounding matters there are now third party service and storage providers, Cloud computing vendors and social networking sites with servers potentially choked full of company records that go unmanaged or ill-managed. For many organizations large and small, knowing what records exist and where they live has become a major headache.

Why Information Governance?

Organizations of all sizes face enormous challenges in ensuring effective retention management, privacy, transparency and discovery of their important information assets. Organizations need the ability to create a sustainable framework for information governance and retention management that allows them to eliminate or reduce privacy violations, duplicates, spoliation, and lost information.

Benefits include:

  • Increasing the value of your information
  • Reducing corporate and personal risk
  • Streamlining the management of information assets throughout the enterprise

Lorrie Leullig has written a very compelling article for CIO Insight. Please, click the link below and take a minute to read this article in its entirety.

A Modern Governance Strategy for Data Disposal, By Lorrie Luellig

Today’s CIOs face a host of complex challenges. Their departments must continually find more efficient ways to store, process and analyze massive (and growing) volumes of incoming data. They need to support globally distributed enterprises, including internal staff, external partners, customers, facilities and other assets around the world. More data in more places also means more risk, as legal, regulatory and privacy obligations increasingly apply to all types of electronic information, including email messages, texts, tweets, phone call records, customer data, blog posts . . . the list goes on.

What used to be solely the domain of records management and legal departments is now yet another responsibility for IT, as information experts are asked to identify and protect data that has business, legal or regulatory value, while facilitating the defensible disposal (i.e., deletion) of everything else. This is a critical task—the elimination of “data debris” can have a dramatic impact on compliance, corporate risk and the bottom line.

Read the entire article