RulesMapper is used by small to large organizations with simple to sophisticated levels of information. Regardless of their size they each recognized the need for an affordable approach to identifying and maintaining a database of their information resources to establish policies and procedures related to information governance.
RulesMapper’s simplicity enables updates to be done in a matter of minutes. Highly regulated businesses continuously update their RulesMapper knowledge base. Other organizations choose to do quarterly, semi-annual or annual updates. Regardless of the frequency, RulesMapper’s workflow captures every change and routes it for review, tracking each activity and approval along the way.
RulesMapper only needs a system administrator who is available to support RulesMapper tasks. This ranges from several hours a month to more time depending on the size of the organization, the RulesMapper functionality being used, and the number of the RulesMapper users who participate in the inventory and approval processes.
RulesMapper contains information about information. It is not a system that contains records, documents or email. It is an information governance and compliance tool. As such, RulesMapper acts as the definitive knowledge base about each category of information that is maintained in the organization as well as information that is maintained on behalf of the organization by third parties.
Based on decades of deep industry and government experience, our product records experts created the baseline record libraries. These provide clients with a starting benchmark for identifying their own categories of information. Our experience has shown us that by enabling the baseline record libraries in RulesMapper, clients are able to build a consistent and comprehensive database quickly.
RulesMapper allows you to perform a GAP analysis to see what types of records were not identified during the inventory, where duplicates exist and where there is naming inconsistency. The baseline records also allow you to perform a GAP analysis to see what types of records were not identified during the inventory and where you have duplication and inconsistency in your categories of information.
RulesMapper is a hosted software product. There is an annual fee for use based on the size of your organization. There is also a one-time fee for setup and configuration. The one-time fee includes the RulesMapper configuration tools, as well as two days of professional services from a RulesMapper expert. RulesMapper experts also assist clients with their information governance initiatives.
RulesMapper is a web-based Software-as a Service (SaaS) solution. The SaaS "in the cloud" model requires no installation or on-site maintenance and can be deployed immediately, without the need for IT support. RulesMapper uses the SaaS hosted model because it is affordable, flexible, secure and scalable. It is also highly configurable without the need for programmers. You can deploy RulesMapper and have productive users in a matter of days.
The core knowledge base in RulesMapper is the inventory, built by employees in each area of the organization. Most customers use the RulesMapper library of baseline records as a starting point. These extensive libraries are both general and industry-specific, and contain likely records for most businesses. Linking the inventory to the applicable baseline record provides metrics for inventory GAP analysis and record de-duplication efforts. Numerous metadata fields allow for comprehensive and in depth knowledge about the information assets in your organization, as well as at third parties.
RulesMapper consultants provide clients with all the implementation assistance necessary, including configuration, training, and other support services. Their deep industry experience ensures that you maximize all of the powerful RulesMapper functionality to enhance your information governance, records management and compliance programs, by giving assistance with information inventory, retention management, privacy information management and security.
Getting started is easy. We offer three different solutions packages (silver, gold and platinum) ranging from entry-level to mid-market and enterprise. Each package gives you a combination of software, configuration and implementation services. We can also help you with setting up your records inventory and retention schedules, as well as many other aspects of information governance.